Site Report Samples

See What Our Reports Look Like

Every inspection includes comprehensive photo documentation and detailed findings. Here's exactly what you'll receive to keep you informed about your property's condition.

Photo Documentation
Detailed Findings
Action Items

Anatomy of a Site Report

Every report follows a consistent structure so you always know exactly what to expect

Property Inspection Report

123 Palm Beach Drive, Miami FL

Report Date
January 15, 2026
Complete
32
Photos Taken
14
Areas Inspected
3
Issues Found
11
Areas Passed

Overall Property Status: Good Condition

Your property is in good overall condition with a few minor items requiring attention. No urgent issues were identified during this inspection.

Action Items Summary

AC filter replacement needed
Medium Priority
Minor deck board warping observed
Monitor
Pool pump seal showing wear
Schedule Service

Scroll down to see detailed inspection areas with photos

Inspection Areas

Detailed Area-by-Area Inspection

Each area of your property is thoroughly inspected and documented with photos and detailed notes

Exterior - Front

Good
luxury villa house exterior and swimming pool
Naples, FL, USA - March 19, 2025: Multimillion dollar mansions in Naples Beach Florida
A tranquil sunset view over an infinity pool with palm trees, ideal for relaxation and vacation tropical themes.
Front facade clean and in excellent condition
Entry door and hardware functioning properly
Landscaping well-maintained

Pool & Deck Area

Attention
A luxurious backyard with a swimming pool, hot tub, and patio furniture at a modern house during sunset.
Modern backyard with a swimming pool, lounge chairs, and lush greenery under a pink sunset sky.
Modern style architecture exterior vacation villa with luxury swimming pool and tropical tree garden.
Pool water clear, chemistry balanced
Pool pump seal showing wear - recommend service
Minor deck board warping on south side

HVAC System

Action Needed
Side windows of new construction home and central air conditioning condenser unit mounted on concrete slab beside brick house wall, utility meters and electrical disconnect, suburbs Dallas, Texas. USA
HVAC heating and air conditioning residential units or heat pumps
HVAC system external unit by a wooden fence in a house backyard. Bath, ME, USA.
System running efficiently, no unusual sounds
Thermostat programmed correctly
Air filter dirty - replacement scheduled

Interior Living Spaces

Excellent
Interior rooms of an ocean front home with floor to ceiling windows vaulted ceiling elegant spacious
Top view of a living room with lamps above wooden table and chairs set aside multifunctional armchair.
Bright, minimalist loft living room with modern furniture and natural light.
All furniture in excellent condition
No signs of water damage or stains
All lighting fixtures working properly
Complete Checklist

All Areas We Inspect

Our comprehensive inspection covers every area of your vacation home

Exterior

  • Front facade
  • Rear facade
  • Roof condition
  • Gutters & drains
  • Windows & doors
  • Siding & paint

Outdoor Spaces

  • Pool & equipment
  • Hot tub/spa
  • Deck & patio
  • Outdoor furniture
  • Landscaping
  • Irrigation system

Interior

  • Living areas
  • Bedrooms
  • Bathrooms
  • Kitchen
  • Flooring & walls
  • Ceilings & lighting

Systems

  • HVAC system
  • Plumbing
  • Electrical
  • Water heater
  • Appliances
  • Security system
Report Features

What Makes Our Reports Stand Out

High-Quality Photos

Every inspection includes 20-50 high-resolution photos documenting each area of your property. See exactly what we see, from every angle.

Priority Ratings

Issues are categorized by urgency—critical, high, medium, or low priority—so you know exactly what needs immediate attention and what can wait.

Cost Estimates

For any issues found, we provide estimated repair costs so you can budget accordingly and make informed decisions about your property.

Historical Comparison

Each report includes comparisons with previous inspections, so you can track changes over time and see how issues have been addressed.

Action Item Tracking

Clear action items with recommended next steps. We track completion status so nothing falls through the cracks between inspections.

Vendor Work Verification

After any vendor service, we document the completed work with before and after photos so you can verify quality from anywhere.

Report by Membership Tier

Reports Tailored to Your Plan

Each membership tier includes different levels of reporting detail and frequency

Reactive Plan

  • Basic site reports upon request
  • Photo documentation of issues found
  • Issue summary with priority ratings
  • Scheduled inspection reports
  • Historical comparisons
Report Frequency
As Needed
Popular

Proactive Plan

  • Comprehensive monthly reports
  • 20-30 photos per inspection
  • Detailed notes on all areas
  • Cost estimates for repairs
  • Historical comparison data
Report Frequency
Monthly

Preventative Plan

  • Detailed bi-weekly reports
  • 40-50+ photos per inspection
  • Video walkthroughs included
  • Vendor work before/after photos
  • Full historical tracking dashboard
Report Frequency
Bi-Weekly
See Your Property Clearly

Never Wonder What's Happening at Your Property Again

Our comprehensive site reports give you complete visibility into your vacation home's condition—no matter where you are in the world. Join property owners who finally have peace of mind.

Detailed Photo Documentation
Clear Action Items
Regular Inspections